Privacy Policy

(pursuant to EU Regulation 2016/679 – GDPR)

1. Identity of the Data Controller

The Data Controller of personal data is:

MOTEK AUTOMATION S.R.L.
Registered Office: Via Manlio Brosio, 8/10
14053 CANELLI (AT) – Italy

VAT No.: 01726520057

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: www.motekautomation.com

Hereinafter referred to as the “Controller”.

2. Scope of this Policy

This privacy policy applies exclusively to the website:

www.motekautomation.com
(hereinafter the “Website”).

It governs the processing of personal data collected during browsing of the Website or through interaction with its services and contact forms.

This policy does not apply to third-party websites that may be accessed via links on the Website.

Users are encouraged to consult the respective privacy policies of such websites.

This document is drafted in accordance with:

  • EU Regulation 2016/679 – GDPR
  • Legislative Decree 196/2003 as amended by Legislative Decree 101/2018
  • Guidelines and provisions of the Italian Data Protection Authority

Last update: 05.03.2026

3. Data Subjects

This policy applies to anyone accessing or browsing the Website, including:

  • visitors
  • potential customers
  • business partners
  • suppliers
  • users who fill out contact or information request forms

Data may relate to both natural persons and individuals acting on behalf of companies or organizations.

The User is responsible for any third-party personal data provided and guarantees that they have the right to disclose it.

4. Types of Data Processed

4.1 Data collected during browsing

During browsing, certain personal data may be collected automatically by IT systems and Internet communication protocols.

This includes:

  • IP address
  • browser type
  • operating system
  • date and time of access
  • pages visited
  • referring URL
  • device technical parameters
  • connectivity provider

This information is not collected to directly identify the User, but may allow identification through processing and association with data held by third parties.

Purpose of processing

a) IT security and prevention of misuse

Legal basis: art. 6(1)(c) GDPR
Retention: within legal limits
Provision: necessary

b) Technical operation of the website

Legal basis: art. 6(1)(b) GDPR
Retention: as per Cookie Policy
Provision: necessary

c) Aggregated statistical analysis

Legal basis: art. 6(1)(a) GDPR (consent)
Retention: as per Cookie Policy
Provision: optional

d) Marketing and profiling via cookies

Legal basis: art. 6(1)(a) GDPR (consent)
Retention: until consent withdrawal
Provision: optional

For more information, please refer to the Cookie Policy.

4.2 Data voluntarily provided by the User

The Website may collect personal data voluntarily provided by the User through:

  • contact forms
  • consultation or quotation requests
  • technical or commercial inquiries
  • email communications
  • newsletter subscriptions

Processed data may include:

  • first and last name
  • email address
  • phone number
  • company
  • job role
  • technical or commercial information included in messages
  • any other voluntarily provided data

Fields marked with an asterisk (*) are mandatory.

5. Purpose of processing voluntarily provided data

a) Contact request management

  • responding to information requests
  • providing technical support
  • processing quotation requests
  • managing preliminary commercial communications

Legal basis: art. 6(1)(b) GDPR
Retention: as long as necessary; up to 10 years in case of contractual relationship
Provision: necessary

b) Informational and promotional communications

Subject to consent, data may be used to send:

  • newsletters
  • technical updates
  • commercial communications
  • event and company updates

Communication channels may include:

  • email
  • marketing automation tools
  • digital channels used by the company

Legal basis: art. 6(1)(a) GDPR (consent)
Retention: until consent withdrawal
Provision: optional

Lack of consent does not prevent responses to contact requests.

6. Processing methods

Personal data is processed using IT tools and, where necessary, paper-based systems, in compliance with GDPR security measures.

  • collection
  • recording
  • organization
  • storage
  • consultation
  • processing
  • communication
  • deletion or anonymization

The Website uses HTTPS protocol and SSL certificates to ensure secure communication.

7. Data sharing

Personal data may be processed by:

Authorized personnel

Employees and collaborators authorized by the Controller.

External processors

  • hosting providers
  • IT service providers
  • newsletter platforms
  • analytics tools
  • cookie management services
  • legal or tax advisors

These parties are appointed as Data Processors pursuant to art. 28 GDPR.

Public authorities

Where required by law.

Personal data will not be disclosed.

8. Data transfer outside the EEA

Where applicable, data transfers outside the EEA comply with articles 44–49 GDPR.

9. Data retention

Data is retained only as long as necessary and then deleted or anonymized.

10. Data subject rights

  • access data
  • rectify data
  • erase data
  • restrict processing
  • data portability
  • object to processing
  • withdraw consent

Users may lodge a complaint with the Data Protection Authority.

11. Protection of the Controller

Data may be used to defend legal claims.

12. Minors

The Website is not intended for individuals under 18 years.